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TITLE:                          Associate, Corporate Relations              

DEPARTMENT:             Corporate Relations      

LOCATION:                  Stamford, CT   

REPORTS TO:              Randy Weiss

ASSIGNMENT TYPE:    Full-time


ABOUT AMERICARES

Americares is a health-focused relief and development organization that responds to people affected by poverty or disaster with life-changing health programs, medicine and medical supplies. Each year, Americares reaches more than 90 countries and all 50 U.S. states with over $600 million in innovative health programs and quality medical aid. Americares is the world’s leading nonprofit provider of donated medicine and medical supplies. For more information, visit americares.org.

POSITION SUMMARY:

The Corporate Relations team is responsible for the partnerships Americares has with pharmaceutical companies and medical supply manufacturers in order to solicit gift-in-kind medical donations and funding in support of our international and domestic on-going medical assistance programs and emergency response work.

DUTIES AND RESPONSIBILITIES:

  • Manage gift receipt/verification compliance with new DSCSA (Drug Supply Chain Security Act) requirements

o    Oversee receipt of ASNs (Advanced Ship Notifications) and enter new donor information into inventory database

o    Work with distribution center staff to ensure that donor ASNs properly match corresponding gifts

o    Work with IT Department staff to ensure timely and seamless integration of ASN receipt processes into inventory database

o    Data entry of new products into inventory database

o    Verify receipt against donor packing lists/ASN information, values and donor restrictions, flagging gifts that are DSCSA non-compliant

o    Monitor for gifts missing DSCSA-required data or ASNs and gifts pending review

o    Manage gift filing in preparation for annual audit

 

  •  Inventory support and reporting

o    Run monthly reports to flag high-value gifts and route shipments for additional review

o    Process product donation paperwork

o    Assist with various forms of donor reporting

o    Oversee Emergency Response inventory to allow replenishment of shipped or short-dated stock

o    Monitor gifts for missing value data

o    Run reports on a regular or as needed basis, e.g. inventory, donor distribution and shipping histories

o    Monitor success of product requests

o    Liaise with DC to research and resolve gift receipt discrepancies, product inconsistencies and issues

o    Inventory discrepancy resolution

o    Track product recalls and inventory safety concerns

 

  • Administrative tasks

o    Assist with mailings

o    Respond to various outside inquiries

o    Assist with preparation for donor visits and conference travel

o    Collect donor listings for Americares Annual Report

o    Track donor financial grant activity and provide fundraising support

o    Manage database of corporate donor legal agreements

o    Support CR team with various forms of research

DELIVERABLES:

  •  Effective data collection and information management
  • Thorough execution of all tasks required to maintain integrity and effectiveness of Americares donor partnerships

CORE AMERICARES RESPONSIBILITIES:

  •  Foster Americares values of responsiveness, results orientation, collaboration, efficiency and integrity.

QUALIFICATIONS:

  • Bachelor’s degree
  • Must have prior office/administrative experience: handling business correspondence, meeting preparation, database and file management, customer relations
  •  Must have unrestricted authorization to work in the United States

Technical Skills:

  • Microsoft Office proficiency (Outlook, Word, Excel & PowerPoint)
  • Knowledge of Electronic Data Interchange systems would be beneficial 

Personal Success Factors:

  • Passion for our mission and the desire to work within the humanitarian aid/global health field
  • Excellent interpersonal skills and strong communication skills, both verbal as well as written
  • Ability to build relationships and work well across functions
  • Must demonstrate initiative and follow-through, have a strong ability to multitask and prioritize, and be detail oriented in a dead-line driven environment;
  • Personally inclined to maintaining data and details
  • Ability to work independently and as a part of a team, with balanced focus on personal accountability and team goals
  • Drive to roll up sleeves, dig in and help out where needed